Job Description
Join our dynamic team at Metropolitan Solutions Group as a Full-Time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our Philadelphia headquarters. This hybrid role offers adaptable hours to accommodate work-life balance while delivering exceptional administrative excellence.
Our ideal candidate thrives in fast-paced environments, possesses exceptional communication skills, and leverages technology to optimize workflows. You'll be the backbone of our office, managing everything from calendar coordination to vendor relations while maintaining a polished, professional presence.
Responsibilities
- Executive calendar management and meeting coordination across multiple time zones
- Travel arrangements and expense report processing with meticulous attention to detail
- Office supply inventory management and vendor relationship maintenance
- Document preparation, editing, and formatting using Microsoft Office Suite
- Database management and record-keeping for confidential HR and client files
- Front desk coverage including greeting visitors and managing incoming communications
- Event planning and logistics for corporate meetings and offsite gatherings
Qualifications
- Associate's degree or 3+ years of administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Discretion in handling confidential information and sensitive matters
- Experience with scheduling tools like Calendly or Doodle
- Ability to work independently with minimal supervision