Job Description
Join our innovative team as a Full-Time Administrative Assistant in Chicago! We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills. Enjoy a flexible schedule (8am-5pm core hours) in a modern downtown office with competitive benefits and growth opportunities. If you thrive in fast-paced environments and excel at multitasking, apply today to become the backbone of our operations!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supplies inventory and vendor relationships
- Act as primary point of contact for internal/external communications
- Coordinate meetings, events, and team-building activities
- Maintain digital filing systems with strict confidentiality protocols
- Support HR functions including onboarding and documentation
Qualifications
- Associate's degree or equivalent certification (Bachelor's preferred)
- 3+ years of administrative experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional time management and prioritization skills
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)