Job Description
Join Seattle Professional Services as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! We're seeking a highly organized professional to support our dynamic team with adaptable scheduling options. This role offers remote flexibility while maintaining in-office collaboration opportunities in our downtown Seattle hub. You'll be instrumental in streamlining operations and ensuring seamless business processes in a collaborative, growth-oriented environment.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Handle confidential data entry, record maintenance, and document management systems
- Support office operations including supply inventory, vendor coordination, and expense processing
- Assist with onboarding processes and serve as primary point of contact for internal inquiries
- Coordinate travel arrangements and logistical support for team members
- Implement process improvements to enhance departmental efficiency
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in fast-paced environments
- Experience with scheduling tools (Calendly, Outlook) and document management systems
- Flexibility to work core business hours with adaptable start/end times
- Associate's degree or equivalent professional certification preferred