Job Description
Join Our Team as an Administrative Assistant!
Fort Worth Corporate Solutions is seeking a highly organized and proactive Administrative Assistant to support our daily operations. In this full-time role, you will be the face of our company, ensuring smooth workflow and exceptional service to our clients and team members. If you have a knack for organization and a passion for office support, we want to hear from you!
As an Administrative Assistant, you will play a crucial role in maintaining our office environment, managing schedules, and handling communications with precision and professionalism.
Responsibilities
- Office Management: Oversee the daily operations of the front office, including greeting visitors, answering multi-line phone systems, and directing inquiries efficiently.
- Scheduling & Calendar: Manage complex calendars for management staff, scheduling meetings, booking conference rooms, and preparing agendas.
- Communication: Draft, proofread, and distribute internal memos, emails, and external correspondence with a focus on clarity and tone.
- Data Management: Perform accurate data entry, maintain electronic and physical filing systems, and generate weekly reports using Microsoft Excel.
- Event Coordination: Assist in organizing company events, team building activities, and client luncheons, including catering coordination and logistics.
- Vendor Relations: Liaise with vendors for office supplies, equipment maintenance, and services, ensuring cost-effective purchasing.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative support role or office management position.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with the ability to interact with diverse personalities.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Professionalism: High level of professionalism, discretion, and reliability.