Job Description
Are you a highly organized professional seeking a role that offers the flexibility to balance work with your personal life? Horizon Administrative Services is currently looking for a dedicated Administrative Assistant to join our growing team. We offer a competitive hourly wage with weekly pay and the unique opportunity to work in a hybrid environment, supporting clients in both Baltimore, MD and California.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow management. We value adaptability and are looking for someone who thrives in a fast-paced environment while maintaining a high standard of accuracy.
Responsibilities
- Manage daily correspondence, including email and phone inquiries, ensuring timely and professional responses.
- Schedule and coordinate meetings, appointments, and travel arrangements for senior staff.
- Perform data entry tasks and maintain accurate digital and physical records.
- Prepare reports, presentations, and documents using Microsoft Office Suite.
- Assist with payroll processing and expense reports for the team.
- Collaborate with cross-functional teams to support project goals and deadlines.
- Handle vendor relationships and process invoices as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to work flexible hours and adapt to changing priorities.
- Experience with scheduling software (e.g., Calendly, Outlook) is a plus.
- Must be detail-oriented with excellent problem-solving abilities.