Job Description
About the Role:
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Portland, OR. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth workflows and providing top-tier support to our leadership team. We offer a flexible schedule that allows for a healthy work-life balance while maintaining high standards of excellence.
Why Join Us?
* Competitive salary and comprehensive benefits package.
* Flexible working hours tailored to your lifestyle.
* Collaborative and inclusive work environment in the heart of downtown Portland.
* Professional development opportunities and growth pathways.
Key Responsibilities:
- Manage complex calendars, schedule appointments, and coordinate meetings, ensuring optimal time management for senior executives.
- Prepare, proofread, and edit correspondence, reports, memos, and presentations with a keen attention to detail.
- Handle incoming and outgoing communications, including email, phone calls, and mail, acting as the primary point of contact for internal and external stakeholders.
- Assist in the planning and execution of company events, team building activities, and corporate functions.
- Organize and maintain digital and physical filing systems to ensure efficient retrieval of information.
- Conduct market research and compile data for internal reports and presentations.
- Process expenses, purchase orders, and invoices accurately and within stipulated timeframes.
Qualifications:
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Proven ability to use CRM software or office management systems.
- Ability to work independently while maintaining a positive and proactive attitude.
Skills: Microsoft Office, Google Workspace, Calendar Management, Email Management, Communication, Data Entry, Scheduling, Report Writing, Expense Reporting
Category: Administration
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings, ensuring optimal time management for senior executives.
- Prepare, proofread, and edit correspondence, reports, memos, and presentations with a keen attention to detail.
- Handle incoming and outgoing communications, including email, phone calls, and mail, acting as the primary point of contact for internal and external stakeholders.
- Assist in the planning and execution of company events, team building activities, and corporate functions.
- Organize and maintain digital and physical filing systems to ensure efficient retrieval of information.
- Conduct market research and compile data for internal reports and presentations.
- Process expenses, purchase orders, and invoices accurately and within stipulated timeframes.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Proven ability to use CRM software or office management systems.
- Ability to work independently while maintaining a positive and proactive attitude.