Job Description
Join our dynamic team at Northwest Innovations Group as a Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our Portland-based operations with exceptional administrative excellence. Enjoy a work-life balance with customizable hours while contributing to a fast-paced, collaborative environment.
Our ideal candidate thrives in detail-oriented roles and values the opportunity to work remotely 2-3 days per week. This role offers competitive compensation, professional development opportunities, and a supportive culture that recognizes your contributions. If you're passionate about operational efficiency and seek flexibility in your career, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Oversee office operations including supply inventory, vendor relationships, and facility coordination
- Coordinate domestic/international travel arrangements and expense report processing
- Serve as primary point of contact for internal/external communications and inquiries
- Implement digital filing systems and maintain accurate document management protocols
- Support cross-departmental projects with data entry, research, and presentation preparation
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of progressive administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience with calendar management and travel coordination
- Strong written and verbal communication skills with attention to detail
- Ability to work independently with minimal supervision and exercise discretion
- Flexibility to work core business hours (9am-3pm) with adjustable start/end times