Job Description
Join our dynamic team at Nexus Business Solutions as an Administrative Assistant in Louisville, KY! We're seeking a highly organized professional to support our executives with a flexible schedule (8am-5pm core hours with adaptable start/end times). Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise truly shines.
Our ideal candidate thrives in fast-paced settings, anticipates needs proactively, and excels at maintaining seamless office operations. If you're a detail-oriented professional seeking work-life balance without sacrificing impact, this is your opportunity to grow with an industry leader.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with precision
- Coordinate cross-departmental communications and maintain confidential records
- Prepare polished reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Onboard new hires and serve as primary point of contact for administrative inquiries
- Support special projects including event coordination and data analysis
- Implement process improvements to enhance operational efficiency
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Proven discretion handling confidential information
- Strong written and verbal communication skills
- Experience with CRM systems (Salesforce preferred)
- Ability to adapt schedule for occasional after-hours events