Job Description
Join our dynamic team as an Administrative Assistant with a fully flexible schedule! We're seeking a highly organized professional to support our New York operations with immediate start availability. Enjoy hybrid work options and competitive compensation while making a tangible impact. This role is perfect for candidates seeking work-life balance without sacrificing career growth.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and messaging platforms
- Prepare and distribute confidential documents, reports, and presentations
- Process expense reports, invoices, and financial documentation
- Coordinate travel arrangements and logistics for team members
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire orientation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to work across time zones as needed
- Associate degree or equivalent professional certification preferred
- Experience with scheduling tools (Calendly, Doodle) a plus