Job Description
Are you an organized and proactive professional looking for a role that offers flexibility and growth? Apex Administrative Services is seeking a dedicated Administrative Assistant to join our high-performing team in New York City.
We offer a flexible schedule and the opportunity to immediately start your career with us. In this role, you will be the backbone of our daily operations, ensuring our executive team runs smoothly while managing complex schedules and communications.
Why Join Us?
- Immediate hiring process with fast-track onboarding.
- Flexible work hours tailored to your lifestyle.
- Competitive salary and comprehensive benefits package.
- Opportunity for advancement within a growing firm.
If you are detail-oriented and thrive in a dynamic environment, we want to hear from you.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and correspondence with professionalism.
- Schedule and coordinate internal and external meetings, including booking conference rooms and preparing agendas.
- Prepare and edit reports, presentations, and documents using Microsoft Office Suite.
- Maintain and organize digital and physical filing systems for easy retrieval of information.
- Assist with travel arrangements, including flights, hotels, and itineraries.
- Act as the first point of contact for visitors and clients, providing a welcoming experience.
- Conduct research and data entry tasks to support various departmental projects.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently and manage time efficiently across a flexible schedule.
- Attention to detail and problem-solving abilities.
- Reliable internet connection and computer equipment for remote/hybrid support.