Job Description
We're urgently hiring a detail-oriented Administrative Assistant to join our dynamic team in Virginia Beach! This full-time position offers a flexible schedule (8am-4pm or 9am-5pm) and the opportunity to support executive operations in a fast-paced environment. If you're a proactive professional with exceptional organizational skills and thrive in collaborative settings, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, documentation, and record-keeping with precision
- Process invoices, expense reports, and financial transactions using QuickBooks
- Coordinate travel arrangements and logistics for senior leadership team
- Act as primary point of contact for internal/external stakeholders via phone/email
- Prepare comprehensive reports, presentations, and meeting materials
- Oversee office inventory management and vendor relationships
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with QuickBooks and travel booking platforms
- High level of discretion handling confidential information
- Valid driver's license required for occasional local errands