Job Description
Join our dynamic team at Coastal Business Solutions as a Flexible Schedule Administrative Assistant in sunny Virginia Beach! We're seeking a highly organized professional to provide seamless administrative support while enjoying a work-life balance through customizable hours. This role is perfect for candidates who excel in fast-paced environments and value flexibility.
Our ideal candidate will be the backbone of our office operations, ensuring smooth daily workflows while supporting executive staff across multiple departments. If you're passionate about precision, client satisfaction, and adaptable scheduling, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, documents, and sensitive information
- Process invoices, expense reports, and financial documentation
- Oversee office inventory, supply ordering, and equipment maintenance
- Coordinate travel arrangements and logistics for team members
- Serve as primary point of contact for internal and external communications
- Prepare professional presentations, reports, and meeting materials
- Support HR functions including onboarding and record management
Qualifications
- Associate's degree or 3+ years of administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving with minimal supervision
- Flexibility to work varied hours including occasional evenings/weekends