Job Description
Join our dynamic team at Dallas Executive Solutions as a flexible Administrative Assistant! We're seeking a highly organized professional to support our executives with seamless administrative operations in a hybrid-friendly environment. Enjoy a schedule that adapts to your lifestyle while making a tangible impact in our fast-paced corporate setting. If you excel at multitasking, prioritize accuracy, and thrive in collaborative environments, this is your opportunity to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate virtual and in-person meetings, including logistics and technology setup
- Maintain digital filing systems and ensure confidential record-keeping compliance
- Act as primary point of contact for internal/external communications and inquiries
- Process expense reports, invoices, and financial documentation
- Support onboarding processes and new hire administrative tasks
Qualifications
- 3+ years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and adapt to shifting priorities
- Experience with scheduling tools (Calendly, Outlook) and video conferencing platforms
- Proven ability to maintain confidentiality and handle sensitive information
- Flexible availability including occasional evening/weekend coverage