Job Description
Join our dynamic team at Coastal Business Solutions as a flexible Administrative Assistant! We're seeking a highly organized professional to provide seamless administrative support in our vibrant Virginia Beach office. Enjoy a non-traditional schedule while maintaining a professional environment. This role offers remote flexibility with 2-3 on-site days weekly, perfect for work-life balance. You'll be the backbone of our operations, ensuring efficiency and excellence in all administrative functions.
Our ideal candidate thrives in fast-paced settings, possesses exceptional communication skills, and values precision. If you're ready to contribute to a forward-thinking company with a coastal culture, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics across departments
- Handle confidential correspondence, data entry, and record-keeping with 100% accuracy
- Serve as primary point of contact for internal and external stakeholders
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate office operations including inventory management and vendor relationships
- Support event planning and meeting coordination for 15+ staff members
- Implement streamlined administrative processes to enhance team productivity
Qualifications
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- High-level discretion and confidentiality handling sensitive information
- Associates degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly) and CRM systems
- Ability to work independently with minimal supervision