Job Description
Join our dynamic team at Innovatech Solutions as a Flexible Schedule Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to support our fast-paced tech environment with exceptional administrative expertise. Enjoy a flexible schedule (30-35 hours/week) while making a significant impact through seamless operations. This hybrid role combines remote and in-office work, offering work-life balance in one of America's most vibrant tech hubs. What we offer: Competitive compensation, comprehensive benefits package, professional development opportunities, and a collaborative culture that values innovation.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations, including supply inventory and vendor management
- Support project coordination through data tracking and progress reporting
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate or tech environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Experience with scheduling tools (e.g., Calendly, Outlook Calendar)
- Ability to maintain confidentiality and exercise professional discretion
- Associate's degree or equivalent administrative certification preferred