Job Description
Join Global Solutions Inc. as an Administrative Assistant and unlock a career with unmatched flexibility! We're seeking a motivated entry-level professional to support our dynamic team in Seattle, WA. Enjoy a fully flexible schedule designed to accommodate your lifestyle while gaining hands-on experience in corporate operations. This hybrid role blends remote work with in-office collaboration, offering the perfect work-life balance.
Our Seattle-based team also supports opportunities in North Carolina for qualified candidates. If you're located in NC, apply now – we're expanding our administrative footprint and want you on board!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle confidential documentation, data entry, and digital record-keeping with precision
- Coordinate virtual and in-person meetings, including logistics and technical support
- Process invoices, expense reports, and financial documentation using QuickBooks
- Serve as primary contact for internal and external stakeholders via phone/email
- Implement organizational systems for digital and physical document management
- Assist with onboarding processes and new hire orientation materials
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in fast-paced environments
- Experience with CRM systems (Salesforce) a plus
- Detail-oriented with strong problem-solving abilities
- Flexibility to adapt to changing priorities and schedules