Job Description
Are you looking to launch your career in a dynamic corporate environment? Apex Business Solutions is currently seeking a motivated Administrative Assistant to join our growing team in Fresno, CA. This is an entry-level position designed for individuals eager to learn and grow within a fast-paced office setting. We offer immediate hiring and a supportive team culture.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. You will assist senior management with daily tasks, handle sensitive information with discretion, and serve as the first point of contact for our clients and visitors. If you are organized, detail-oriented, and ready to start immediately, we want to hear from you!
Responsibilities
- Manage Communications: Screen and direct incoming calls and emails, and respond to general inquiries in a professional manner.
- Schedule Management: Coordinate calendars, schedule meetings, and prepare meeting agendas and materials.
- Data Entry: Maintain accurate and up-to-date digital and physical records, including filing and database management.
- Office Support: Prepare reports, handle invoices, and assist with basic bookkeeping tasks.
- Customer Service: Greet visitors, provide directions, and ensure a welcoming environment for all guests.
- Project Assistance: Support various departments with ad-hoc projects and special events as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: No prior professional experience required; however, internship or academic experience is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office.
- Attitude: A proactive approach to problem-solving and a willingness to learn new processes.