Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in office support! We're seeking a motivated, detail-oriented individual to provide essential administrative support to our Chicago office. This full-time entry-level position offers comprehensive training, a collaborative work environment, and clear pathways for growth within our organization. If you're organized, tech-savvy, and passionate about enabling workplace efficiency, we want to hear from you!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for department staff
- Handle incoming communications (phone, email, mail) and direct inquiries appropriately
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with onboarding processes, including new hire paperwork and orientation
- Support departmental projects through data entry, report compilation, and research
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail and accuracy
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and collaborative team spirit
- Willingness to learn new systems and processes