Job Description
Join our dynamic team as an Entry-Level Administrative Assistant at Coastal Business Solutions! We're seeking organized, tech-savvy professionals to support our Virginia Beach operations. This is your gateway to a rewarding career in office administration with growth opportunities into executive support roles. Enjoy competitive benefits, flexible scheduling, and a collaborative environment that values your contributions.
As a cornerstone of our daily operations, you'll handle essential administrative tasks while learning industry best practices. Our comprehensive training program ensures you develop skills in office management, digital tools, and client relations. Perfect for recent graduates or career-changers looking to build a solid foundation in professional administration.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department executives
- Process incoming/outgoing correspondence, including email and mail handling
- Maintain digital filing systems with accurate documentation and record-keeping
- Coordinate office supplies inventory and vendor communications
- Support meeting preparations, including room setup and materials distribution
- Assist with basic bookkeeping tasks and expense report processing
- Provide front-desk reception and visitor greeting services
- Collaborate on special projects requiring administrative support
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1-2 years of administrative support experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Basic understanding of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new technologies