Job Description
Are you a detail-oriented professional seeking an immediate hiring opportunity in El Paso, TX?
Vanguard Administrative Services is looking for a dynamic and organized Administrative Assistant to join our growing team. We offer a supportive work environment where your organizational skills will directly contribute to our success. This is a fantastic chance to launch or advance your career with a stable local company.
Why You Should Join Us:
- Immediate Start Date: Don't wait—apply today to begin your new role immediately.
- Competitive Compensation: Earn between $18.00 and $22.00 per hour based on experience.
- Professional Growth: We value our employees and provide opportunities for advancement.
Job Overview:
As our Administrative Assistant, you will serve as the first point of contact for our clients and internal staff. You will be responsible for ensuring smooth office operations, managing complex schedules, and providing high-level administrative support to our management team. If you thrive in a fast-paced environment and enjoy solving problems, we want to meet you.
Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and business travel with precision.
- Screen and direct incoming calls, emails, and visitors, ensuring professional communication standards are met.
- Prepare, proofread, and distribute reports, presentations, and internal correspondence.
- Handle sensitive and confidential information with the utmost discretion and integrity.
- Coordinate office logistics, including supply inventory management, vendor relations, and facility upkeep.
- Assist in the onboarding process for new employees and maintain accurate personnel files.
- Perform general clerical duties such as data entry, filing, and expense report processing.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is preferred.
- Minimum of 2-3 years of proven experience in an administrative, receptionist, or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Ability to work independently as well as collaboratively within a team environment.
- Reliable transportation is required.