Job Description
Join Louisville's dynamic team as a Local Administrative Assistant specializing in data management. This pivotal role combines meticulous administrative support with advanced data entry expertise to optimize municipal operations. We seek a detail-oriented professional to maintain critical records, streamline workflows, and ensure compliance with local regulations. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment dedicated to community excellence.
Responsibilities
- Accurately enter, update, and maintain complex datasets in municipal databases
- Manage confidential records with strict adherence to HIPAA and local privacy laws
- Coordinate departmental communications including scheduling, correspondence, and reporting
- Process financial transactions and reconcile accounts using specialized software
- Support public inquiries with professional customer service via phone/email
- Generate analytical reports using Excel and data visualization tools
- Implement document management systems for digital and physical records
Qualifications
- Minimum 3 years experience in administrative/data entry roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Advanced typing speed (65+ WPM) with 98% accuracy
- Familiarity with municipal software systems (preferred)
- Associate's degree in Business Administration or related field
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Valid Kentucky driver's license (required for occasional off-site duties)