Job Description
Are you a detail-oriented professional seeking a stable and rewarding career in the heart of Silicon Valley? Apex Business Solutions is currently hiring a proactive Administrative Assistant and Data Entry Specialist to join our dynamic team in San Jose. This full-time position offers the opportunity to work in a fast-paced environment where your organizational skills will directly contribute to our operational success.
In this role, you will serve as the first point of contact for our clients and internal teams, managing critical data entry tasks with high accuracy and supporting management with daily administrative functions. If you excel at multitasking and have a passion for data integrity, we want to hear from you.
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital and physical records.
- Manage incoming and outgoing communications, including email correspondence, mail sorting, and vendor communications.
- Organize and maintain complex filing systems, ensuring documents are easily retrievable and compliant with company policies.
- Schedule appointments, manage executive calendars, and coordinate internal meetings.
- Prepare, compile, and present reports using Microsoft Office Suite (Excel, Word, PowerPoint).
- Assist with basic office management duties, including inventory control and supply ordering.
- Provide general support to the management team to ensure smooth daily operations.
Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration preferred.
- Minimum of 1-2 years of experience in administrative support or data entry.
- Proven typing speed of 40+ WPM with high accuracy (less than 3% error rate).
- Advanced proficiency in Microsoft Office Suite, specifically Excel and Outlook.
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Excellent verbal and written communication skills in English.
- Ability to work independently with minimal supervision.