Job Description
We're seeking a meticulous Administrative Assistant with exceptional data entry skills to join our dynamic team in San Antonio. As the backbone of our operations, you'll ensure flawless information management while supporting critical office functions. This hybrid role combines precision data handling with proactive administrative support in a fast-paced environment.
Our ideal candidate thrives in detail-oriented tasks and possesses the organizational prowess to streamline complex workflows. You'll be pivotal in maintaining data integrity across multiple platforms while contributing to operational excellence through seamless administrative coordination.
Responsibilities
- Accurately input, verify, and manage data in CRM, ERP, and custom databases with 99.5%+ accuracy
- Process high-volume transactions including invoices, forms, and compliance documents
- Generate and maintain critical reports for leadership with real-time data analysis
- Coordinate calendars, meetings, and logistics for executive team across multiple departments
- Implement document management systems for digital and physical record-keeping
- Collaborate with IT and finance teams to resolve data discrepancies and system issues
- Train staff on data protocols and maintain updated SOP documentation
Qualifications
- Associate's degree or equivalent certification in administrative support or data management
- Minimum 3 years proven data entry experience with 10,000+ keystrokes/hour
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Expertise in data validation techniques and error-resolution methodologies
- Experience with Salesforce, QuickBooks, or similar enterprise systems
- SHRM-CP or CAP certification preferred
- Bilingual (English/Spanish) communication skills required
- Ability to maintain confidentiality for sensitive financial and HR data