Job Description
We are seeking a detail-oriented Administrative Assistant to support our growing operations in Los Angeles. This hybrid role requires a high level of proficiency in data entry combined with traditional office management duties. If you are a self-starter who thrives in a fast-paced environment and possesses exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive hourly rate and comprehensive benefits package.
- Opportunity for professional growth within a dynamic team.
- Modern office environment with flexible work hours.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are up-to-date in our internal database.
- Manage incoming communications, including filtering emails, responding to routine inquiries, and screening phone calls.
- Organize and maintain both digital and physical filing systems to ensure easy retrieval of documents.
- Coordinate meeting schedules, prepare agendas, and take minutes for departmental meetings.
- Prepare reports and presentations using Microsoft Office Suite for management review.
- Assist with travel arrangements and expense reporting for the executive team.
- Handle general office logistics, including inventory management and supply ordering.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic accounting software.
- Demonstrated typing speed of at least 45 WPM.
- Strong attention to detail and ability to spot discrepancies in data.
- Excellent verbal and written communication skills.
- Ability to work independently while adhering to strict deadlines.