Job Description
We are seeking a highly organized and personable Part-Time Receptionist & Data Entry Specialist to join our dynamic team at Apex Administrative Solutions. In this pivotal role, you will serve as the first point of contact for our clients while managing critical data entry tasks. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Our company culture values integrity, efficiency, and a proactive approach to problem-solving. As a part of our team, you will play a crucial role in maintaining our reputation for exceptional service and operational excellence.
Responsibilities
- Manage the front desk operations, greet visitors warmly, and direct them appropriately to ensure a professional first impression.
- Perform accurate and high-volume data entry into our CRM and database systems, ensuring 99%+ accuracy.
- Answer incoming calls, screen inquiries, and relay messages promptly and professionally.
- Organize and maintain both physical and digital filing systems for easy retrieval.
- Assist with general administrative support, including scheduling appointments and managing email correspondence.
- Process incoming and outgoing mail, packages, and couriers efficiently.
- Collaborate with team members to streamline office workflows and improve overall productivity.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience in reception, customer service, or data entry (1+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing speed of 45+ WPM with a high degree of accuracy.
- Excellent verbal and written communication skills with a friendly demeanor.
- Ability to work independently and multitask effectively in a busy office setting.
- Strong attention to detail and time management skills.