Job Description
Are you a detail-oriented professional ready to take your career to the next level?
Apex Professional Services is seeking a highly organized Administrative Assistant & Data Entry Specialist to join our dynamic team in Los Angeles, CA. In this role, you will bridge the gap between essential office management and critical data integrity, ensuring our operations run smoothly and our records are accurate.
We offer a competitive salary, a collaborative work environment, and opportunities for professional growth. If you excel at multitasking and have a passion for data accuracy, we want to hear from you.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, maintaining up-to-date digital and physical records.
- Manage incoming emails, correspondence, and phone inquiries with a professional and courteous demeanor.
- Prepare, compile, and present status reports for management review.
- Coordinate and schedule meetings, including setting up conference rooms and sending calendar invites.
- Assist with the organization and archiving of sensitive documents and confidential files.
- Support the executive team with travel arrangements, expense reports, and general administrative duties.
- Maintain inventory of office supplies and place orders as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or equivalent experience preferred.
- Proven experience in administrative support or data entry roles (2+ years preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Minimum typing speed of 45 WPM with high accuracy (less than 5 errors per 100 words).
- Valid California driver’s license and access to a reliable vehicle (optional but preferred).
- Strong attention to detail and the ability to work independently with minimal supervision.
- Excellent verbal and written communication skills.