Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant and Data Entry Specialist to join our dynamic team in Long Beach, CA. In this full-time role, you will be the backbone of our office operations, ensuring that our administrative processes run efficiently and our data is accurate.
Our ideal candidate is a proactive problem-solver with exceptional typing skills and a keen eye for detail. You will be responsible for managing sensitive information, coordinating schedules, and supporting various departments with their daily needs. If you are looking for a stable, professional environment where your organizational skills are valued, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Professional development opportunities.
- Supportive and collaborative team culture.
Responsibilities
- Execute high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital records.
- Manage and distribute incoming communications, including emails, faxes, and mail, ensuring timely responses.
- Schedule appointments, meetings, and conference calls, coordinating calendars for multiple staff members.
- Prepare and format documents, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Assist with basic accounting tasks, such as expense reporting, invoice processing, and expense tracking.
- Maintain office supplies inventory and coordinate with vendors for necessary services.
- Provide general administrative support to management and staff as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of experience in administrative support or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Advanced typing skills with a minimum speed of 45-50 WPM.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.