Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant & Data Entry Specialist to join our dynamic team. This is an immediate hire opportunity for a candidate who thrives in a fast-paced environment and possesses exceptional organizational skills. We are currently hiring for positions in both our San Diego, CA and New York, NY offices.
In this pivotal role, you will serve as the backbone of our operations, ensuring that administrative processes run smoothly and data is managed with precision. If you are looking for a stable career path with growth opportunities, we want to hear from you.
Responsibilities
- Execute high-volume data entry tasks with a focus on accuracy and speed, ensuring all digital and physical records are up-to-date and error-free.
- Manage and maintain complex filing systems for both regional branches.
- Schedule appointments, coordinate meetings, and handle incoming correspondence via email and phone.
- Prepare and edit professional documents, reports, and presentations using Microsoft Office Suite.
- Assist with inventory management and procurement processes.
- Act as the primary point of contact for visitors and clients, providing a professional and welcoming atmosphere.
- Perform light bookkeeping and expense reporting duties.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience in administrative support or data entry roles.
- Proven typing speed of 40+ WPM with a high degree of accuracy.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong attention to detail and excellent problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to work independently in a hybrid or remote environment.