Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant & Data Entry Specialist to join our growing team in San Antonio, TX. This is an immediate hire opportunity for a proactive professional who thrives in a fast-paced environment and excels at managing complex data sets with precision.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring that information is processed accurately and efficiently. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values your contribution.
Responsibilities
- Accurately enter and update customer and company data into various databases and CRM systems with a focus on speed and accuracy.
- Manage incoming and outgoing correspondence, including emails, faxes, and mail, ensuring timely responses.
- Organize and maintain physical and electronic filing systems to ensure easy retrieval of documents.
- Prepare reports, memos, invoices, and other documents as requested by management.
- Assist in scheduling appointments, coordinating meetings, and managing the executive calendar.
- Perform light bookkeeping duties, including expense tracking and reconciling receipts.
- Answer and direct phone calls to the appropriate department or individual.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proven experience in administrative support or data entry roles.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) with a focus on data manipulation.
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Strong attention to detail with the ability to spot errors in data.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a multi-tasking environment.