Job Description
Welcome to Apex Professional Solutions, where we are dedicated to fostering a dynamic and supportive work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant / Data Entry Specialist to join our growing team in Cleveland, Ohio. In this full-time role, you will play a pivotal role in ensuring our office operations run smoothly while maintaining the accuracy and integrity of our data.
If you excel in a fast-paced setting and have a passion for organization and efficiency, we want to hear from you. This is an excellent opportunity for a proactive professional to advance their career in administrative support.
Responsibilities
- Accurate Data Entry: Enter, update, and maintain accurate data in various database systems and spreadsheets with a focus on speed and precision.
- Office Administration: Manage general office duties, including answering multi-line phones, greeting visitors, and managing mail and deliveries.
- Scheduling & Coordination: Schedule appointments, coordinate meetings, and manage calendars for internal teams and executives.
- Record Management: Maintain organized physical and digital filing systems for easy retrieval of documents and records.
- Communication Support: Draft and proofread emails, memos, and reports; facilitate inter-departmental communication.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure business continuity.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Experience: Minimum of 2-3 years of experience in administrative support, data entry, or a similar clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM software is a plus.
- Typing Speed: Demonstrated ability to type at least 40-45 WPM with high accuracy.
- Attention to Detail: Strong ability to spot errors and maintain data integrity under tight deadlines.
- Soft Skills: Excellent verbal and written communication skills; professional demeanor with a positive attitude.