Job Description
Join a dynamic team in Baltimore as our new Administrative Assistant & Data Entry Specialist! Apex Administrative Solutions is seeking a highly organized and detail-oriented professional to support our daily operations. This is a fantastic opportunity to utilize your data entry skills in a fast-paced environment while contributing to the success of a growing company.
We pride ourselves on a collaborative culture and offer a hybrid work schedule to support work-life balance.
Responsibilities
- Execute High-Speed Data Entry: Accurately input, update, and maintain company records in our databases and CRM systems with a minimum typing speed of 45 WPM.
- Manage Communications: Serve as the first point of contact for incoming calls and emails, routing inquiries to the appropriate departments professionally.
- Coordinate Schedules: Manage executive calendars, book conference rooms, and prepare meeting materials and agendas.
- Maintain Records: Organize and digitize physical files, ensuring strict adherence to confidentiality protocols and data security standards.
- Office Operations: Monitor office supply inventory, process incoming mail, and assist with basic bookkeeping tasks such as expense reporting.
- Support Event Coordination: Assist in planning and logistics for company events and employee outreach programs.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or data entry roles.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with cloud-based management tools.
- Education: High School Diploma or GED required; Associate’s degree in Business or related field is a plus.
- Attention to Detail: Proven track record of accuracy in data management and document preparation.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Time Management: Ability to multitask and prioritize tasks effectively in a busy office setting.