Job Description
Are you a meticulous professional looking for a stable role in Long Beach? Apex Administrative Services is currently seeking a skilled Administrative Assistant / Data Entry Specialist to join our growing team. In this position, you will be the backbone of our daily operations, ensuring that data is accurately captured, organized, and accessible.
We offer a collaborative work environment, competitive benefits, and the opportunity to grow within a dynamic organization. If you have a keen eye for detail and excel in a fast-paced office setting, we want to hear from you.
Responsibilities
- Perform high-volume data entry tasks with 99.9% accuracy, ensuring all digital records are up-to-date and error-free.
- Digitize and file physical documents, maintaining a secure and organized filing system.
- Generate and proofread reports, invoices, and correspondence using Microsoft Office Suite.
- Manage incoming emails and phone inquiries, routing them to the appropriate departments promptly.
- Assist in inventory management and supply ordering as needed.
- Support the executive team with calendar management and travel arrangements.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Proven experience in data entry and administrative support roles.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Typing speed of at least 45 WPM.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.
- Must reside in or be willing to commute to Long Beach, CA.