Job Description
Join Illinois Municipal Solutions as a key administrative partner supporting local government operations. We seek a detail-oriented Administrative Assistant with exceptional data entry skills to maintain accurate records and streamline office workflows in our downtown Chicago office. This hybrid role offers competitive benefits, professional development, and the opportunity to serve Illinois communities directly.
Responsibilities
- Enter, verify, and maintain accurate municipal records in proprietary databases
- Process and reconcile financial documents with 99.8% accuracy
- Manage scheduling for 15+ department staff using Microsoft Outlook
- Prepare official correspondence and reports in compliance with Illinois state regulations
- Coordinate cross-departmental projects using Asana and SharePoint
- Respond to public inquiries via phone/email within 2-hour SLA
- Generate monthly analytics dashboards for department heads
Qualifications
- 3+ years administrative experience with data entry focus
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, mail merge)
- 10-key typing speed of 8,000+ KPH with zero errors
- Experience with government document management systems
- Illinois Notary Public certification preferred
- Associate degree in Business Administration or related field
- Proven ability to handle confidential information with discretion
- Basic knowledge of Illinois Freedom of Information Act (FOIA)