Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant with strong data entry skills to join our growing team in Oakland, CA. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless information management and efficient office workflows.
At Pacific Administrative Services, we pride ourselves on fostering a collaborative environment where your contributions directly impact our success. You will work closely with management to maintain accurate records, process invoices, and coordinate schedules. This is an excellent opportunity for a proactive professional to advance their career in a stable and dynamic setting.
Responsibilities
- Perform high-volume data entry with 99% accuracy, ensuring all records are up-to-date and organized in our database systems.
- Manage incoming and outgoing communications, including drafting emails, managing calendars, and scheduling appointments.
- Prepare and organize documents for filing, archiving, and review, maintaining strict confidentiality.
- Assist in the preparation of weekly reports and summaries using Microsoft Excel and other productivity tools.
- Process and verify invoices and expense reports for timely reimbursement.
- Support team members with ad-hoc administrative tasks and special projects as assigned.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or equivalent experience preferred.
- Proven experience in data entry, administrative support, or a similar role (1-2 years minimum).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Must be a local resident of Oakland, CA.