Job Description
Join our dynamic team at the City of Long Beach as a Local Administrative Assistant specializing in data entry. This pivotal role supports municipal operations by maintaining accurate records, streamlining workflows, and ensuring seamless administrative processes. We seek a detail-oriented professional who thrives in a fast-paced environment and is passionate about serving our diverse community. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact in Long Beach.
Responsibilities
- Enter, verify, and maintain critical municipal data in multiple databases with 99.9% accuracy
- Manage confidential records and documents in compliance with city regulations
- Process administrative paperwork including permits, licenses, and departmental requests
- Coordinate scheduling, meeting logistics, and communication across city departments
- Generate reports and analytics using Excel and specialized municipal software
- Provide frontline customer service via phone, email, and in-person inquiries
- Support departmental projects with research, compilation, and presentation preparation
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with municipal/government software systems preferred
- Associate degree in Business Administration or related field required
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Valid California Driver's License required