Job Description
Join our award-winning team as an Administrative Assistant with specialized data entry skills at Pacific Coast Solutions. We're seeking a meticulous professional to support our finance department with accurate record-keeping and seamless operations. This hybrid role offers competitive benefits, professional development, and the opportunity to work in our iconic downtown San Francisco office.
Our ideal candidate thrives in fast-paced environments and takes pride in maintaining 99.9% data accuracy. You'll be the backbone of our administrative team, ensuring information flows efficiently between departments while supporting senior executives with complex scheduling and documentation.
Responsibilities
- Maintain and update critical databases with 100% accuracy for client records and financial transactions
- Process high-volume invoices, expense reports, and purchase orders using SAP and QuickBooks
- Coordinate executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Generate weekly/monthly performance reports using advanced Excel functions and pivot tables
- Implement new data management protocols to improve departmental efficiency by 25%
- Train temporary staff on data entry standards and office procedures
- Collaborate with IT to troubleshoot system issues affecting data integrity
Qualifications
- Minimum 3 years experience in administrative roles with proven data entry expertise
- Advanced proficiency in Microsoft Office Suite (Excel VLOOKUP, Word, Outlook)
- Experience with ERP systems (SAP or Oracle) and accounting software
- Typing speed of 65+ WPM with 99.9% accuracy in 10-key tests
- Strong understanding of confidentiality protocols and data protection regulations
- Bachelor's degree in Business Administration or related field preferred
- Ability to prioritize competing deadlines in high-pressure environments
- Experience with Salesforce CRM and document management systems