Job Description
Join our dynamic team as an Administrative Assistant with specialized data entry skills at Chicago Business Solutions Inc. We're seeking a detail-oriented professional to manage critical office operations and maintain accurate digital records. This hybrid role combines traditional administrative duties with high-volume data processing in a fast-paced financial services environment. You'll be the backbone of our office operations, ensuring seamless workflows and maintaining the integrity of our client databases.
Responsibilities
- Enter, verify, and maintain confidential client data with 99.9% accuracy
- Manage digital filing systems and document retrieval protocols
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and financial documentation
- Generate daily, weekly, and monthly performance reports using Excel
- Support onboarding processes with new hire documentation
- Communicate professionally with internal stakeholders and external vendors
Qualifications
- Minimum 2 years administrative experience with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven data entry speed of 8,000+ keystrokes per hour
- Associate degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and accounting software
- Exceptional organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Strong problem-solving and multitasking abilities