Job Description
Join our dynamic team at Precision Administrative Solutions as a Data Entry Specialist & Administrative Assistant in Philadelphia, PA. We're seeking a meticulous professional to drive operational excellence through accurate data management and seamless administrative support. This hybrid role combines critical data integrity tasks with comprehensive office coordination, offering career growth in a collaborative environment. Enjoy competitive benefits, modern facilities, and the opportunity to become an indispensable part of our client-facing operations.
Responsibilities
- Maintain 99.9% accuracy in database entry, updating client records, and transaction logs
- Coordinate calendars, schedule appointments, and manage executive travel itineraries
- Process confidential documents with strict adherence to HIPAA/GDPR compliance protocols
- Generate weekly/monthly reports using Excel and proprietary CRM systems
- Act as primary point of contact for vendor communications and invoice processing
- Implement document management systems for digital filing and retrieval
- Support cross-functional teams with meeting preparation and minute-taking
Qualifications
- Minimum 2 years experience in data entry with 10,000+ keystrokes/minute typing speed
- Proficiency in Microsoft Office Suite (Advanced Excel, Word, Outlook)
- Experience with CRM platforms (Salesforce preferred) and document management systems
- Associate's degree in Business Administration or related field
- Exceptional attention to detail with proven error reduction techniques
- Strong written/verbal communication skills for stakeholder interactions
- Ability to prioritize tasks under tight deadlines in fast-paced environments
- Familiarity with Pennsylvania administrative compliance regulations