Job Description
We're urgently hiring a meticulous Administrative Assistant with exceptional data entry skills to join our dynamic team in San Jose, CA. This is a high-impact role requiring precision, speed, and organizational excellence in a fast-paced corporate environment. You'll be the backbone of our operations, ensuring seamless data management and administrative workflows.
Our ideal candidate thrives in detail-oriented tasks, leverages technology to streamline processes, and contributes to a culture of efficiency. If you're passionate about accuracy and seeking growth opportunities with a forward-thinking company, apply now!
Responsibilities
- Enter, verify, and maintain accurate data in CRM and ERP systems with 99%+ precision
- Manage digital filing systems and document lifecycle management
- Process invoices, purchase orders, and expense reports within SLAs
- Coordinate calendars, meetings, and travel arrangements for executive team
- Generate daily/weekly reports using Excel and data visualization tools
- Support HR processes including onboarding documentation and compliance
- Collaborate with cross-functional teams to resolve data discrepancies
Qualifications
- Minimum 2 years of professional data entry experience (10,000+ keystrokes/hr)
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with database management (SQL or Salesforce preferred)
- Associate's degree or equivalent certification in office administration
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional time management with demonstrated multitasking capabilities
- Strong problem-solving skills with attention to detail orientation