Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant with specialized data entry expertise. This hybrid role combines high-level administrative support with precision data management, ensuring seamless operations across our California offices. We're seeking a detail-oriented professional to maintain critical databases, manage digital records, and support executive functions in a fast-paced tech environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in San Francisco's vibrant business district.
Responsibilities
- Maintain and update company databases with 99.9% accuracy for CRM and financial systems
- Process high-volume data entry tasks including invoices, contracts, and client records
- Coordinate complex calendars, travel arrangements, and meeting logistics for executive team
- Generate and distribute weekly/monthly performance reports using Excel and data visualization tools
- Manage confidential information with strict adherence to HIPAA and data privacy regulations
- Collaborate with IT department to troubleshoot system issues and optimize data workflows
Qualifications
- Minimum 3 years proven experience in administrative roles with advanced data entry proficiency
- Expertise in Microsoft Office Suite (Excel pivot tables, Word formatting, Outlook management)
- Speed of 8,000+ keystrokes per hour with 0.5% error tolerance
- Experience with Salesforce, QuickBooks, or similar enterprise software
- Strong organizational skills with ability to prioritize competing deadlines
- Associate degree or equivalent certification in office administration preferred
- Proficiency in Google Workspace and cloud-based document management systems