Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in San Antonio. In this pivotal role, you will play a critical part in our daily operations by ensuring accurate data entry, maintaining efficient office workflows, and providing essential support to management.
As a key member of our support staff, you will manage sensitive information, coordinate complex schedules, and assist with various administrative projects. If you are a self-starter with exceptional typing skills and a commitment to excellence, we want to hear from you.
Why Join Us?
We offer a competitive benefits package, a collaborative work environment, and opportunities for professional growth within the San Antonio business community.
Responsibilities
- Accurately input, update, and maintain data in our databases and spreadsheets with a focus on 99.9% accuracy.
- Manage incoming emails, phone calls, and correspondence in a professional and timely manner.
- Prepare and organize physical and digital files for easy retrieval and compliance.
- Assist with scheduling appointments, meetings, and travel arrangements for department heads.
- Generate reports, summaries, and presentations using Microsoft Office Suite.
- Perform general clerical duties such as photocopying, scanning, and faxing documents.
- Assist in the preparation of monthly and weekly payroll documentation.
Qualifications
- High school diploma or GED required; Associate degree in Business Administration preferred.
- Proven experience in data entry and general administrative support roles.
- Fast and accurate typing speed (minimum 40-50 WPM).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong attention to detail with the ability to detect errors in data.
- Excellent verbal and written communication abilities in English.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.