Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Omaha, Nebraska. This is an immediate hire opportunity for a candidate with exceptional data entry skills and a strong background in office administration. You will play a pivotal role in ensuring our daily operations run smoothly, managing vital records, and providing top-tier support to our management team.
Responsibilities
- High-Speed Data Entry: Accurately input, update, and maintain information in our database and CRM systems with 99% accuracy.
- Document Management: Organize physical and electronic files, ensuring easy retrieval and strict confidentiality.
- Communication Coordination: Screen calls, draft professional correspondence, and manage email inboxes efficiently.
- Scheduling & Calendar Management: Schedule meetings, book travel arrangements, and coordinate internal events.
- Reporting: Compile data into spreadsheets to generate weekly and monthly performance reports.
- Office Operations: Manage office supplies, handle incoming mail, and assist with basic accounting tasks like invoice processing.
- Customer Support: Serve as the first point of contact for clients and visitors, providing a welcoming and professional experience.
Qualifications
- Experience: Minimum of 2 years of experience as an Administrative Assistant or in a data entry role.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Skills: Fast and accurate typing speed (minimum 45 WPM) required.
- Education: High school diploma or GED is mandatory; Associate’s degree preferred.
- Attention to Detail: Strong ability to spot errors and maintain data integrity under tight deadlines.
- Interpersonal Skills: Excellent verbal and written communication skills with a professional demeanor.