Job Description
Are you an organized professional looking for immediate opportunities in San Jose, CA? Apex Administrative Solutions is currently seeking a dynamic Administrative Assistant to support our growing operations. We offer a competitive hourly rate and the unique benefit of daily pay for our dedicated staff.
In this pivotal role, you will be the backbone of our office, ensuring seamless communication and efficient workflow. If you thrive in a fast-paced environment and possess a strong eye for detail, we invite you to apply for this exciting career opportunity.
Responsibilities
- Manage complex calendars and schedule meetings for senior management.
- Prepare, proofread, and distribute high-quality reports and correspondence.
- Handle incoming calls and emails with a professional and welcoming tone.
- Maintain organized digital and physical filing systems for easy retrieval.
- Coordinate travel arrangements, including flights, hotels, and ground transport.
- Assist with data entry, expense reports, and basic accounting tasks.
- Plan and coordinate company events and team building activities.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.