Job Description
Are you a highly organized professional seeking a role in Los Angeles? Apex Administrative Solutions is currently hiring a dedicated Administrative Assistant to support our executive team. We understand the importance of financial flexibility, which is why we offer a Daily Pay option for our eligible staff, allowing you to access your earnings instantly.
In this pivotal role, you will ensure smooth office operations by managing complex calendars, preparing detailed reports, and handling sensitive information with discretion. We are looking for a self-starter who thrives in a fast-paced environment and can contribute to a culture of efficiency and excellence.
Key Benefits:
- Daily Pay Option: Get paid the same day you work.
- Competitive Compensation: $22 - $28 per hour.
- Modern Work Environment: Located in the heart of Downtown LA.
- Professional Development: Ongoing training and growth opportunities.
Responsibilities
- Manage and coordinate complex schedules, appointments, and meeting arrangements for senior leadership.
- Prepare, proofread, and distribute correspondence, including emails, memos, and presentations.
- Process and maintain accurate records, files, and databases with a focus on data integrity.
- Handle incoming and outgoing communications, including phone calls and client inquiries.
- Assist with travel planning, including booking flights, hotels, and itineraries.
- Order and maintain office supplies and equipment to ensure smooth daily operations.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in administrative or executive support roles.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks in a dynamic environment.
- Ability to work independently and collaboratively as part of a team.