Job Description
Are you an organized and proactive professional seeking a new challenge? Horizon Office Solutions is looking for a dedicated Administrative Assistant to join our growing team in Houston, Texas. We pride ourselves on providing top-tier support services with a focus on employee satisfaction and daily pay options.
In this role, you will play a pivotal part in ensuring our operations run smoothly. You will interact with clients and staff daily, manage complex schedules, and handle confidential information with the utmost discretion.
Responsibilities
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements efficiently.
- Communication: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Document Management: Organize, maintain, and file physical and digital records with high accuracy.
- Data Entry: Perform high-volume data entry tasks and maintain up-to-date databases.
- Office Operations: Maintain a well-stocked office supply inventory and assist with general office maintenance.
- Meeting Support: Prepare meeting agendas, take minutes, and distribute post-meeting summaries.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Software Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills.
- Organization: Superior organizational skills and the ability to prioritize tasks effectively.
- Integrity: Ability to handle sensitive information with complete confidentiality.