Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Miami, FL.
At Apex Business Services, we pride ourselves on fostering a collaborative environment where every team member plays a vital role in our success. We understand the importance of financial flexibility, which is why we offer Daily Pay options for our eligible employees. This allows you to access your earnings sooner, giving you the freedom to manage your finances on your own terms.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow across all departments.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Screen and route incoming calls and emails with professionalism, ensuring urgent matters are prioritized.
- Prepare agendas, take detailed minutes, and organize all meeting materials for stakeholders.
- Handle high-volume data entry, maintain accurate digital and physical filing systems, and prepare reports.
- Process invoices, expense reports, and other administrative paperwork with strict attention to detail.
- Assist in coordinating office events, managing the reception area, and ordering office supplies.
- Act as the primary point of contact for clients and vendors.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification preferred.
- Minimum of 2-3 years of proven experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills in English.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to work independently with minimal supervision and solve problems efficiently.