Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Cleveland, Ohio. In this pivotal role, you will ensure our daily operations run seamlessly. We pride ourselves on offering a flexible schedule that supports your work-life balance while delivering exceptional support to our leadership team.
As the Administrative Assistant, you will manage complex calendars, coordinate meetings, and handle sensitive information with the utmost confidentiality. If you are a detail-oriented professional looking for a dynamic environment, we want to hear from you.
Responsibilities
- Manage and schedule complex calendars, including booking meetings and coordinating domestic and international travel arrangements.
- Prepare and distribute meeting agendas, take detailed minutes, and compile post-meeting action items for distribution.
- Handle incoming inquiries via phone and email, providing accurate information and routing messages promptly to the appropriate stakeholders.
- Process invoices, expense reports, and other financial documentation using QuickBooks or similar software.
- Maintain and organize digital and physical filing systems to ensure easy retrieval of critical documents.
- Assist in the coordination of company events, team meetings, and general office logistics.
- Perform general office duties, including mail handling, package reception, and inventory management for office supplies.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Proven experience as an Administrative Assistant or in a similar role (minimum 1-2 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Experience with CRM software or project management tools is a plus.