Job Description
Join the City of Chicago's dynamic team as an Administrative Assistant where your precision and organizational skills will directly impact our community. We're seeking a detail-oriented professional to support department operations with exceptional administrative and data entry support. This role offers competitive benefits, professional development opportunities, and the chance to contribute to meaningful public service.
As a key member of our administrative team, you'll maintain accurate records, manage confidential information, and ensure seamless office operations. Our collaborative environment values initiative and problem-solving, making this ideal for career-driven individuals seeking growth in municipal administration.
Responsibilities
- Enter, verify, and maintain accurate departmental data in municipal databases
- Manage confidential records with strict adherence to HIPAA and privacy regulations
- Coordinate office operations including scheduling, correspondence, and supply inventory
- Prepare and distribute official documents, reports, and communications
- Assist in budget tracking and expense reporting processes
- Support departmental meetings through minute-taking and logistical coordination
- Collaborate with cross-functional teams on administrative projects
Qualifications
- Minimum 2 years of administrative experience with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven accuracy in data management with attention to detail
- Strong organizational and time-management skills
- Ability to handle confidential information with discretion
- Excellent written and verbal communication abilities
- Associate's degree or equivalent administrative certification preferred