Job Description
Baltimore Financial Solutions is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in the heart of Baltimore. As a key member of our operations department, you will provide essential support to senior management, ensuring our office runs efficiently and our clients receive top-tier service. This is a full-time opportunity offering a competitive salary and a collaborative work environment.
Why Join Us?
We are a rapidly growing firm committed to professional development and employee well-being. You will have the chance to work in a modern facility located in the historic Fells Point waterfront district, enjoying a culture that values innovation and excellence.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for executives, coordinate meetings, arrange travel itineraries, and prepare meeting agendas and materials.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, screening inquiries and directing messages to the appropriate staff members.
- Document Management: Prepare, edit, and format internal and external documents, including reports, presentations, and correspondence using Microsoft Office Suite and Google Workspace.
- Office Operations: Oversee daily office operations, including inventory management of office supplies, maintaining a clean and organized workspace, and coordinating with vendors for office maintenance.
- Event Coordination: Plan and execute company events, team-building activities, and client networking functions, ensuring all logistical details are handled flawlessly.
- Data Entry & Reporting: Maintain accurate digital and physical filing systems, input data into databases, and generate basic reports as requested by management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration preferred.
- Experience: Minimum of 2-3 years of progressive experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace; experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Communication: Excellent verbal and written communication skills with a professional and polished tone.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Interpersonal: Professional demeanor with the ability to interact positively with colleagues, clients, and vendors at all levels.