Job Description
Join Capital City Solutions as a Local Administrative Assistant and become the backbone of our thriving Austin office! We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This is your opportunity to work in a dynamic environment where your organizational skills directly impact business success. Enjoy competitive benefits, professional growth opportunities, and the chance to contribute to meaningful projects in the heart of Texas' capital.
Our ideal candidate thrives in fast-paced settings and excels at multitasking. You'll be the first point of contact for clients and partners, requiring exceptional communication and problem-solving abilities. We value initiative and reward proactive team players who go above and beyond to maintain our office's efficiency and positive culture. If you're passionate about administrative excellence and want to build a career with a forward-thinking company, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executive staff
- Process invoices, expense reports, and financial documentation with precision
- Oversee office inventory, supply procurement, and vendor relationship management
- Prepare confidential correspondence, reports, and presentation materials
- Serve as primary point of contact for internal and external communications
- Coordinate special events and office functions
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Discretion and professionalism when handling sensitive information
- Experience with office management software (e.g., Asana, Trello, or similar)